Executive Sponsors
Draft of charge to Data Stewards- Discussed and modified by Executive Sponsors on April 4, 2007.
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Welcome to the UNLV Data Governance Council, the group of data stewards responsible for carrying out established University data policies, including the University's overall administrative data security policies The Data Governance Executive Sponsors (Brent Morgan, Dawn Neuman, Monty Young, John Tully, Kari Coburn, Lori Temple, Cem Sunata, Sam Connally, Larry Hamilton, ), , have designated you to be a data steward representing your functional area. The Executive Sponsors have planning and policy-level responsibility and accountability for data, and provide direction to the council through the establishment of data policies. Together these two groups represent policy-level and operational-level responsibility for managing the University’s information resources.
As a data steward, you are responsible for creating the rules and procedures that safeguard the data from unauthorized access and abuse. You authorize the use of data within your functional area, and monitor to verify appropriate data access. You assist University data users by providing appropriate documentation and training to support institutional data needs.
As a member of the UNLV Data Governance Council. you work with other data stewards from each enterprise level system work to provide a formal mechanism for communication among data users, data processors, and data managers. The Data Governance Council connects the data stewards to ways in which the institution uses the data.
The goals of this work are to:
- Improve the quality of the data, including accuracy, timeliness, and definition;
- Improve the security of the data, including confidentiality and protection from loss;
- Improve ease of access to data, assuring that data are easily located, easily accessed once located, and that people have enough information about the data to understand what they have found; provide clear and accessible documentation about data; make data more accessible to non-technical users;
- Reduce the redundancy of data, by supporting sharing of data rather than replicating it in multiple sources and by integrating data from separate operational systems;
- Provide the university with the opportunity to make data accessible from legacy systems, bridging the gap until new systems are in place;
- Prepare the university for potential conversions to new systems by improving data and processes.
Tasks and responsibilities that will be assigned to each data steward include the following.
1. Review University Data Policies: the formal direction from Executive Sponsors
2. Determine what data you are responsible for: with your involvement, responsibility will be designated at the data element level for you to steward. In some cases this may be a breakdown along the same lines as administrative systems, in other situations you will discover that a data element within the system you use most often is be stewarded by someone else.
3. Develop operational procedures and processes, including procedures so that the Executive Sponsors get the right information to monitor the data governance program (not sure what this means)
4. Work with IT to establish security/access guidelines for data
5. Resolve discrepancies across business units and systems – this is a continuing process, relying on data governance executive sponsors as needed. One example is the effort underway to integrate building information using the data usage policy.
6 Create a metadata repository – each steward will be responsible for defining and maintaining the data within their area
7. Work with NSHE to create and implement a common data elements list
As chair of the Data Governance Council, I will be contacting you to schedule our first meeting. If in the meantime you have any questions, please contact me.