UNLV Data Policies - DA02 Data Access
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DRAFT DA 02 UNLV Data Access Policy
Provide appropriate access to data for employees while protecting data assets by assuring the proper use.
Purpose
The University will provide appropriate access to administrative data for its employees without unnecessary restrictions. The University also intends to protect its data assets through security measures and to assure the proper use of the data when accessed (Please reference security policy from the UNLV Office of Information Technology (OIT), Policy Series 400, Policy IS02: Information Sensitivity and Classification). The collection of data elements that is relevant to the operations, plans, or management of any department or unit within UNLV, or are reported on or used in "official" University reports is designated as University Data.
Philosophy
The premise of all UNLV Data Governance Policies is that data represents a valuable resource belonging to the University. Policies create a framework to assure access to data for legitimate University business. Policies assume a philosophy of freedom of access to University data by all members of the community, coupled with the responsibility to adhere to all policies and all legal constraints that govern that use.
Applicability
This policy applies to all employees of the University and to all University data regardless of the form of storage or presentation. A typical but not exhaustive list of presentation and/or storage means includes: printed matter, microfiche, microcomputer diskettes, computer/terminal screens, mainframe tapes/disks, and computer/communication networks.
Background
University data are institutional assets and are held by the University to support its fundamental instructional, research, and public service missions. The University is dependent on having data available when needed to support operations, management and planning. The intent of this policy is to assure that the data are easily accessible for the faculty, staff, and management of the University.
Policy
Open access to administrative information will be provided to employees for the support of University functions. Default access is: Open Access to all employees with Restricted Access to all others (e.g., students, off-campus affiliates, etc.) except for information designated as part of the "public record."
Every data item will be classified by the relevant data steward to have one of three access levels. These levels are: 1) information that is considered to be in the public domain; 2) data that is University-confidential; and 3) data or information that is restricted either by law or other University restrictions. Refer to OIT Policy IS02 for a more detailed explanation of each level.
Data definitions will be based on actual usage made according to University standards, and modified only through approved procedures, received on a timely basis, and kept current.
Any employee or non employee denied access may appeal the denial to the Data Governance Executive Sponsors.
Performance Indicators that Illustrate Progress toward adherence to this Policy
Formal establishment of UNLV Data Security Policy
Establish common guidelines for requesting access to information
Document current practices
Establish mechanism for resolving differences
Comments and Items to Discuss as Policy is Reviewed
September 24, 2006, from Dawn Neuman
Access
Responsibility of Users
Requests for Access
Legally Restricted or Limited-Access Data
Exceptions
Denial
Appeal
Use of Administrative Data only in the Conduct of University Business
Maintenance of Confidentiality and Privacy
Open D R A F T Official Policy Document in MS Word
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